2 months ago

Project Manager

London / Hybrid £40k - £45k + Bonus Permanent

The Company

This company specialises in crafting the most creative bespoke adventures and experiences on the planet. They bring together world class assets, such as customised camps, expedition yachts, helicopters and submersibles, and combine them with unrivalled creativity and logistical prowess to deliver unforgettable experiences.

As they count amongst their clients some of the world’s most successful individuals, they always strive for exemplary levels of service, knowledge and professionalism. To do so they harness leading experts in every field to work alongside their in-house planning team, from National Geographic photographers, to pioneering conservationists and mountaineers.

Job Summary

A fascinating and challenging role planning totally unique adventures from the ground up in some of the most exciting parts of the world.

This is an ideal position for an individual with a true passion for adventure and travel looking for an opportunity to demonstrate worldly knowledge, flexibility, proactiveness and totally outside-the-box thinking.

This role is busy, diverse and demanding, yet highly rewarding, working with the very best product and most exclusive locations in the world.

Core Responsibilities

Expedition planning & delivery: Working with the whole project team to create uniquely tailored concepts for clients to choose from. Make those ideas a reality by liaising with subject matter experts from around the world and ensuring that each detail is executed to the highest possible standards. Project Managers may also conduct familiarisation trips, planning recces as well as hosting their trips, ensuring no stone is left unturned in planning, and the delivery is seamless.

Logistical responsibilities: Oversee all logistical elements of trips. Includes complex itineraries, contingencies and failsafe procedures, equipment sourcing and ownership of all aspects of logistics and costing of trips. Ensure all resources are acquired in a timely and cost-effective manner. Manage all communications, safety procedures, permits, travel requirements and insurances are in place.

Trip and project finances: In conjunction with the Head of Projects, oversee all trip costing to ensure all aspects are covered including appropriate financial buffers and contingencies in a clear and understandable format. Financial ownership for ensuring funds are received and processed in a timely manner and overseeing all payments to suppliers, consultants and relevant third parties. Presenting trip accounts to the Head of Projects.

Team management: Assist the Director of Projects in the effective management of project associates. Report to Director of Projects, working alongside other Project Managers to allocate project workload.

Client and 3rd party management: Liaise with clients to ensure direction and detail of expeditions are correct. Ensure the highest standards are achieved when dealing with clients’ requests. Negotiate and build longstanding relationships with suppliers, experts and other travel operators worldwide.

Personal Specification

4 years’ experience of project management
Naturally logical individual with strong grasp of business and trip operational requirements
Strong problem solving capabilities – fast-thinking and solutions focussed
Ability to work autonomously and within team environments, while providing regular update to managers on areas of responsibility
Excellent communication skills
Excellent planning and time management, with exceptional attention to detail
Strong numerical skills to take responsibility for creating, tracking and overseeing all financial aspects of individual projects
Personable in creating relationships with suppliers and clients and as part of a positive office environment.
Positive attitude and thriving under pressure with a determination to deliver in a timely and professional manner.

Essential Experience

Experience in logistics, equipment and expedition administration
Previous responsibility for managing expenditure and 3rd party relationships
Strong interest in travel and adventure
Fluency in using Microsoft Office

Desirable Experience

Expedition Hosting or Guiding experience
3rd party travel contacts worldwide
Project management qualifications
Photography
Practical & wilderness problem solving skills
UNNW client engagement
‘Adventure’ qualifications (e.g. diving, mountaineering, sailing, skiings, horse riding etc)
Event or Production experience